Satisfactory Academic Progress (SAP) Appeals Process

Should a determination be made that you are ineligible to receive a Federal Stafford Student Loan based upon unsatisfactory academic standing, you will receive that determination in writing or via email. As stated previously, you must maintain a minimum cumulative grade point average of 3.0. In addition, students normally complete their degree requirements within 3-5 years from the original admission term. You will be offered the opportunity to appeal this determination using the following steps:

  • Provide a letter of appeal addressed to the Office of Financial Aid with an explanation of the extenuating circumstances. Extenuating circumstances--such as the death of a relative, physical injury or illness to you or an immediate family member--can be used as the basis for an appeal. (You will be given a deadline for receipt of this appeal in your original determination letter.)
  • Discuss your situation with the appropriate academic and/or financial aid staff if requested to do so.

You may be asked to provide supporting documentation of extenuating circumstances.

In the event your appeal is denied, you will be eligible to reapply for a Federal Stafford Student Loan the semester after you have met the required cumulative grade point average of 3.0 and or meet the pace requirement..

Rensselaer at Hartford Tuition Refund Policy

Tuition Refunds for Official Withdrawals

Except for the application fee and admissions deposit (entering students only), all payments will be refunded if a student officially withdraws before Final Registration. Students who withdraw or who are dismissed from Rensselaer before the completion of a term will be charged tuition according to the portion of the term spent in residence. Before any refunds are made for whatever reason, official written notification of withdrawal and requests for refunds must be submitted to the dean of students or to the Office of Graduate Education as applicable. The refund schedule after Final Registration for Fall and Spring terms is:

Less than 1 week:
Less than 2 weeks:
Less than 3 weeks:
Less than 4 weeks:




Less than 6 weeks:
Less than 7 weeks:
Less than 9 weeks:
More than 9 weeks:



Financial Aid Refund and Repayment

Students attending Rensselaer Polytechnic Institute who are receiving federal Title IV financial aid (e.g., federal Direct, Direct PLUS, or Perkins loans; are required to return the portion of unearned aid if they withdraw, do not register, or otherwise fail to complete the period of enrollment for which the Title IV aid was provided. The return of funds does not apply to any student whose date of withdrawal is beyond the 60 percent enrollment period for which the student has been charged. The last date of attendance is determined by the date the student began the Institute’s withdrawal process, the student’s last date of recorded attendance (or other acceptable academic activity), or the midpoint of the semester for a student who leaves without notifying the Institute.

To determine the percentage of aid earned, divide the number of calendar days completed by the total number of calendar days in the enrollment period (excluding scheduled breaks of five days or more AND days that the student is on approved leave of absence).

Federal financial aid is returned to the program from which it was disbursed based on the percentage of unearned aid. To determine the percentage of unearned aid, subtract the percentage of aid earned from 100. The percentage of unearned aid is then multiplied by the amount of aid disbursed toward allowable institutional charges (e.g., tuition, room, and board).

Generally speaking, fees are non-refundable(i.e. student activity, registration, late payment, laboratory, matriculation, transcript, technology, and other special fees), A refund schedule of tuition and room and board charges based on a 15-week semester is provided below.

Date of Withdrawal


Prior to commencement of term


Prior to second week of term


Prior to third week of term


Prior to fourth week of term


Prior to sixth week of term


Prior to seventh week of term


Prior to ninth week of term




Please note that the above refund policy also applies to students who are not federal aid recipients. It also applies to the return of institutional aid. In the case of any student for whom it is determined that a return must be made to programs based on prorated charges, those funds will be returned in the following order: unsubsidized federal Direct loan, subsidized federal Direct loan, federal Perkins loan, federal Direct PLUS, and other Title IV aid programs. Finally, if no institutional, state, or private financial aid refund is required, a refund will be made to the student.

More detailed information, including examples of refund and repayment calculations, is available in the admission, bursar, and financial aid offices.

Any federal aid recipient who is taking a leave of absence or withdrawing within the ninth week should be aware that a return of federal aid may be required even though full tuition and room and board charges will be incurred.

For Hartford students, official withdrawals and leaves are coordinated through the Office of Graduate Education.
Special Considerations
Students who take a leave of absence, or withdraw, and are also Title IV aid recipients should be aware of the following: The grace period for federal loans (Perkins, Direct PLUS, Direct Loan) begins from the student’s last date of attendance as determined by the Office of Graduate Education. A student who is on an approved leave of absence will be considered as in school for purposes of repayment of federal loans. Should the student not return from an approved leave of absence, the last date of attendance will be considered the date the approved leave of absence began.

When a student withdraws from the Institute, the last date of attendance will be determined as outlined under Academic Information and Regulations section of the Catalog.

Federal regulations do not allow for the period of study to be interrupted for more than 180 days, excluding standard periods of non-enrollment.

Before being granted approval for withdrawal, or leave of absence, all students who are federal loan recipients are required to be counseled by the Office of Financial Aid to discuss the consequences of their changed status on loan programs.

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Updated: 2016-04-21, 15:03